Post Occupancy Management|
Space budgets & Funding Strategy|
Net Capacity Assessments|
Our Professional Services
3BM Building Professional Services can offer a comprehensive scope of services for procurement of both contractors, sub-consultants, project management and contract administration to deliver a range of construction projects.
Project Management Services
3BM are able to provide a range of project management services for construction projects. Our diverse team has a number of years’ experience to enable efficient delivery of any construction project within our role as project managers.
Our key services include:
- Developing clients briefs
- Assembling methods of reporting
- Manage design teams to develop projects
- Coordinate sub consultants and surveys
- Phasing strategy development
- Risk management
- Cost management
- Support dispute resolution
- Programme development and management
- Disposing of assets
- Leading development and achieving best value
- Management building fit-out and occupation
- Co-ordinating statutory consents
- Overseeing the construction process
3BM are well versed with procurement of capital projects in both the private and public sectors. We have direct experience with procurement via OJEU, Frameworks and bespoke tender lists.
Procurement represents one of the key stages in a capital investment programme and ensuring the correct procurement is chosen can be critical to a projects success.
- Work within OJEU regulations
- Framework procurement
- Bespoke tender lists
- Manage procurement of contractors and consultants
3BM are also able to provide the role of contract administrator throughout the construction phase.
Effective contract administration will assist in the smooth and effective delivery of a project.
Key services include:
- Administer JCT and NEC3 contracts
- Issuing of payment certificates
- Cashflow management
- Change order management
- Contract instructions
- Discharge Prime Cost Sums
- Defect resolution
- Handover process management
Following completion of capital works programmes 3BM can provide a post occupancy management service to ensure the smooth transition and occupation of facilities.
Our post occupancy service involves:
- Managing defects and snagging with main contractors
- Facilitation of soft landing programmes and onsite training with contractors and providers of specialist systems
- Being on hand to answer those key questions staff may have
Programme management is a critical project requirement to ensure the smooth running of a project. 3BM are well versed in the preparation of various programmes.
- Provide a monitoring tool from inception through to completion
- Ensure completion of key works in a timely manner
- Programming of specific activities
Budgets and Strategy
Space budgets and Funding Strategy Bidding
3BM understand that during the process of design and delivery
the client brief needs to be explicit and clear. The preparation of
a detailed space budget forms an essential element of the brief which is then circulated to the wider team. This is undertaken at the first stage of the engagement process and will be developed with the end user to clearly define the space schedule and this will be reviewed and the assumptions refined if necessary to produce a robust space budget which will in turn show the efficiencies and inefficiencies of the campuses.
Funding Stream Strategies and Assistance
3BM are acutely aware of the need to obtain funding in both the public and private sectors. Through the development of any project 3BM are experienced in assisting delivery and producing funding bid documents which will assist client in obtaining the relevant funding for the project in question.
3BM is experienced in undertaking Suitability Assessments which is a service we offer to assist an holistic approach to school improvement and asset management.
What are Suitability Assessments?
Suitability is defined as how well premises meet the needs of pupils, teachers and other users, and contribute towards raising standards of education.
Suitability assessments are concerned with numbers and characteristics of each type of internal space and external area. Assessments also deal with some aspects of health and safety requirements. In conjunction with sufficiency (net capacity) and condition assessments, suitability assessments will help in the targeting of resources where they can have the greatest effect in raising standards and maximising value for money.
The assessments will help in identifying any need for additional accommodation and for improvements to, or removal of, existing accommodation. Suitability assessment is applicable to all types of school: nursery, primary, middle, secondary, special, and pupil referral units. It covers the following aspects of teaching and non-teaching accommodation (including staff facilities):
- number, size, shape and location of spaces;
- environmental conditions;
- fittings and fixed furniture;
- information and communications technology (ICT) infrastructure;
- health and safety/security issues
The method of assessment aims to identify accommodation problems relating to aspects which have a significant impact on curriculum delivery and other school operations, thereby affecting educational attainment. Assessments are carried out for individual schools and are in two stages.
- Stage 1 involves a room-by-room survey of those spaces where there are considered to be problems
- Stage 2 involves completion of a Summary Assessment Form, using information from the Stage 1survey and from analysis of numbers and sizes of spaces
Suitability assessments will inform the development, updating and implementation of local plans, such as school organisation plans and school development plans.
More specifically, they will help identify the need for work to:
- accommodate existing and projected pupil numbers;
- implement targets for raising educational standards by improving
- accommodation needed to support the delivery of the curriculum;
- address functional problems with internal spaces and external areas,
- including their size, shape, location, environment, fittings and fixed furniture;
- provide facilities for those with disabilities or special educational needs;
- remedy health and safety/security problems;
- minimise inappropriate, high cost or under-used accommodation, both teaching and non-teaching
The prioritisation of accommodation needs identified by suitability assessments should reflect their relative importance and urgency in relation to raising educational standards and to securing safe and secure conditions for users of the premises.
Prioritisation should be undertaken by the local partners, taking into account local capital priorities. Suitability assessment will have a central role to play in option appraisal, helping to identify and evaluate potential benefits from proposed projects.
Examples of such benefits will include improvements in the quality of the accommodation for pupils and teachers, improved access for those with disabilities, safer and more secure facilities.
3BM has assisted in the production of Net Capacity Assessments over a number of years for Local Authorities.
An accurate net capacity assessment is an important tool in the appraisal of potential or need for creating additional school places. Without it, it is not possible to determine the optimum proportions of new-build, remodeling and/or subdivision of existing spaces, and re-designation of room usage to most cost effectively provide the additional capacity required to deliver a school organisation strategy. In addition, net capacity assessments need to be updated to reflect expansion proposals to ensure that a surplus place problem is not being designed into the strategy.
Also, many over-subscribed schools depend on accurate net capacity assessments to support admission decisions.
The methodology of updating net capacity calculations will depend on the availability of existing electronic floor plans. Where no electronic plans exist and new plans are to be created from scratch by means of a Full Measure approach, 3BM use iPads and laser measuring devices on site. The iPad software ensures that the building is a completed CAD plan before the technician leaves site, ensuring that all spaces are accurately positioned and fitted together. Where existing electronic plans are available, members of the 3BM team will visit every space to visually check for changes, and where necessary, dimensions will be taken to facilitate the CAD change. Critical dimensions will be taken in each block to check the overall accuracy. Where a new space is found it will be completed by the Full Measure process detailed above.
The space usage data collected on site is verified with a senior member of the School Leadership Team before the team leave each site. As some spaces are ambiguous in their usage or the school may be using them for a different purpose than they were designed, it is necessary to complete this check to ensure the data is correct. These are then referenced against the appropriate Building Bulletins for mainstream schools and then further discussion will take place to reflect the schools particular approach to curriculum delivery and pupil welfare. To ensure effective development of learning institutions, the important concept is that, physical space guidance is a useful benchmark but what will ultimately drive the design and re-modelling are the needs of the pupils and the curriculum, with appropriate consideration of guidance.
3BM recognise that many Special Schools are under pressure to increase capacity and take more pupils. Alternatively, a School Organisation Strategy may promote a mainstream and special school amalgamation.
The Department for Education (DfE) document, ‘Assessing the Net Capacity of Schools’ specifically states that it is not to be used for Special Schools and there is no equivalent document that applies. Consequently, a less formulaic approach needs to be adopted for Special Schools, with greater emphasis on the specific needs of the pupils and the bespoke nature of curriculum delivery, and therefore accommodation requirements, to address those needs, within the context of Building Bulletin 102.
“The team at 3BM has provided invaluable support on our capital projects. They have a good range of knowledge and offer practical and open guidance on a broad range of projects”